Overview
Project Close Out is an administrative process that is handled by a Contracting Specialist assigned to the Contracting Support Division within the Office of Sponsored Programs. The requirements for project closeout are established by contractual provisions and/or agency regulations. The Contracting Specialist will ensure that all required closeout documents are submitted to the sponsor (i.e. final invoice, disclosures on patents and inventions, property, and security).
Process
30 days prior to end of performance date – Autogenerated e-mail sent to PI and department notifying PI that project expires in 30 days
- PI notifies CO if extension will be requested
- No action required by PI if project will expire at end of performance date
30 days after end of performance date – Autogenerated e-mail sent to PI stating project has passed its end of performance
Project is closed by Contracting Specialist
Reporting Requirements
- PI responds to close out notice stating if there are inventions or discoveries associated with project
- PI completes all deliverables for the project
- Final Invoice/Financial Papers are completed by G&C Accounting or GTRI Accounting
- Property Report is prepared by Property Dept
- Classified Material Certificate is prepared by Security Department
Subagreements
Close Out Documents flow down from the main project
Termination of Project
Project is terminated when all obligations to the sponsor have been fulfilled
Questions:
Contact:
Dan Sibble Contracting Specialist 404.894.6947
Sharon Rollow Administrative Manager 404.894.6952
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