A SubAgreement may be required if part of the research effort under a grant or contract is to be performed by an outside organization or institution. Subcontracts should be set up as soon as possible after the receipt of an award.
To initiate one, you will need to log into WebWise, using your GT account ID and Kerberos password. Under the OSP Contract Information System tab you will find a section for SubAgreement Management.
As part of the on-line “Request for a Sub-Agreement” process you will want to have the following information ready:
- a detailed budget
- statement of work (including any deliverables/reports)
- a short narrative as to why you selected the subcontractor
- as well as a cost/price analysis
Upon final submission the on-line system will send an email to the appropriate contracting officer for processing. Notifications on progress will be sent via the ICOL system.
Upon receipt of the returned subcontracts, an agreement will be issued to the subcontractor against which project related costs may be billed. The Principal Investigator, will be responsible for monitoring the technical performance of the subcontractor, verifying that required cost-sharing is properly documented and approving the invoices for payment.
Please notify a contracting officer, either Dana Simpson (404.894.6934) or Marita Melaugh (404.385.2085) promptly if any questions or concerns arise including issues such as (1) subcontractor needs additional time or funds; (2) disputes over performance of the agreed Statement of Work, etc.