Georgia Institute of Technology

After the proposal has been prepared and routed for signatures, it is ready to be submitted to the funding agency. This may be done electronically or via regular mail, depending on the sponsor's requirements. The Office of Sponsored Programs will copy and submit the proposal on the researcher's behalf. OSP is the unit legally authorized to approve proposals and negotiates awards. OSP is also the Authorized Organizational Representative (for sponsors that require such a role). The PI or PD is not considered an authorizing official and cannot legally sign award documents.

Submission deadlines:

• Electronic Submission Policy: Proposals that are to be submitted electronically need to be ready for delivery to the sponsor 24 hours prior to submission deadline. The electronic proposal must be submitted to OSP for review at least three (3) days prior to the submission deadline.
• Paper Submission Policy: Paper copies must be delivered to OSP by 2pm the day it needs to be submitted; otherwise, it will be processed the next business day.

Once a proposal has been submitted to the sponsor, you can track your proposal's status through GTCrossroads. There are two areas of GTCrossroads specific to OSP:

• Intranet Contracting Officers Log (ICOL): Pre-award information can be found here
• OSP Contract Information System: Contains most post-award functions, such as deliverable submission and requests for subagreements

You will need your GT Account ID and Kerberos password to login — these are the same credentials you use to log into Techworks/Buzzport.